THE WORKROOM
TERMS & CONDITIONS
OF HIRE
GENERAL
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The Work Room (TWR) is a private space offered for Hire by Love Local CIC (LL).
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TWR is available for hire:
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Wednesday- Friday: between 9.30am & 5.00pm, inclusive of setup & pack down time.
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Saturdays: between 9.30am & 5.00pm, inclusive of setup & pack down time. On Saturdays we are only able to offer either a morning slot (9.30am - 12.30pm), afternoon slot (1 - 5pm) or a full day booking.
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There is no access to TWR Sunday-Tuesday, or on Public Holidays.
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TWR is available for Hourly, Daily or Weekly hire (weekly hires are to be discussed in detail with The Workroom team).
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Any booked hire time must include any set up you require and any time needed to pack away/clean up.
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We have the right to refuse any business or individual if we feel the space and location will not be suitable or conflict with our business interests.
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We do not allow the sale of adult material, alcohol, medical items or copyright items in TWR.
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Subletting or transferring a booking to another individual or business is not permitted.
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All correspondence related to TWR bookings should be made via email to info@lovelocalshop.co.uk . We are unable to take any booking or enquiries via social media.
HIRE RATES & PAYMENT TERMS
2025 Bookings:
Hourly Rate £12ph
Full Day Rate £50ph
Weekly POA
2026 Bookings:
Hourly Rate £12ph
Full Day Rate £50ph
Weekly POA
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Full payment is required to secure a booking.
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Payment must be made within 5 days of the invoice date - if this is not received, dates will be released for others to book.
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Hire payments are non refundable.
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Dates booked are non transferable.​
DURING THE HIRE PERIOD
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Set up & clear up time should be taken into account when making a booking.
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We are unable to guarantee access to Hirers before the time stated on their invoice.
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Hirers must have vacated the space by the time stated on their invoice.
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Hirers must leave TWR in a clean & tidy condition, with any rubbish removed from the premises. Failure to do so will result in additional charges.
BOOKING AMENDMENT & CANCELLATION POLICY
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All bookings are non refundable and non transferable unless LL cancels the booking.
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If Hirers wish to change the date of time of their booking, they must let LL know as soon as possible via email (info@lovelocalshop.co.uk).
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LL has no obligation to reschedule or move any dates booked.
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Any changes will be subject to availability.
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If LL needs to cancel a booking for any reason, a full refund will be made within 10 days.
PARKING
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Parking is available on the road outside LL and surrounding roads, on a first come first served basis. Please note that LL does not have allocated parking spaces.
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We ask that Hirers do not block the drop curb directly outside or cause an obstruction to any of our neighbours.
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Parking is at the owner's risk.
FACILITES
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TWR has shared toilet facilities with LL and these can be used by anyone hiring or participating in an activity in TWR.
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We are unable to allow any food preparation in the shared facilities or use of the fridge.
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Catering can be arranged at additional cost, but TWR must be notified at the time of booking.
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LL serves hot & cold drinks, cakes & snacks. These are all available to purchase for an additional cost.
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A water jug and cups can be provided on request.
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One hot drink per person using TWR (including workshop/event participants) can be pre-booked at £1.50 per person. Subsequent hot drinks will be full price.
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Hirers are permitted to bring external food & drink, but must also supply their own crockery & cutlery.
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We can provide furniture on request, but this must be requested via email at the point of booking.
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WIFI is available on site, this information will be given when the Hirer arrives for their booking.
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TWR has multiple plug sockets around the room.​
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DAMAGE TO PROPERTY
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Any damage to TWR, furniture or fittings is the responsibility of the Hirer.
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Any repairs/ replacements will be charged to the Hirer.
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Hirers must not stick signage or objects to the walls & windows without permission from TWR/LL.
HEALTH & SAFETY
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The Hirer must ensure that the number of attendees does not exceed the room's capacity (10 seated). Any more attendees will need to be confirmed with LL before the booking is made.
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The door to TWR must be kept clear at all times as well as any emergency exits.
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TWR is not liable for any loss, damage, or injury to persons or property occurring during the hire period.
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The Hirer must indemnify TWR against any claims arising from the hire and use of the room.
PARTY HIRE
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We have a list of recommended suppliers for cakes, catering, decorations and activities such as crafts. This list can be shared once a booking has been confirmed.
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PUBLIC EVENTS & WORKSHOPS
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Please note that due to volume of bookings, TWR & LL are not responsible for any marketing and/or bookings for events/workshops.
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When advertising, Hirers must not imply that the workshop or event is in association with LL.
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LL is not obliged to refund or reschedule a booking based on low or no ticket sales.
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LL has a ‘Whats On’ page for TWR, where details of public events & workshops are uploaded up to a month in advance. To ensure an event/workshop is included in this, Hirers must email the following information to info@lovelocalshop as soon as possible after the booking has been confirmed with payment:
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Business Name
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Date of event/workshop
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Start & end time of workshop
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Active link to a booking page (this can be a website, online shop or social media page)
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FOOD BUSINESSES
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There are additional Terms & Conditions for food-based businesses wishing to hire TWR. These will be provided upon enquiry.​
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GDPR POLICY
1. Introduction
The Workroom is committed to protecting the privacy and security of our clients' and visitors' personal data. This policy outlines our approach to data protection in compliance with the General Data Protection Regulation (GDPR).
2. Data Collection
2.1. We collect and process personal data necessary for booking and managing events at The Workroom. This may include names, contact details, and payment information.
2.2. Data is collected through booking forms, email communications, and our website.
3. Use of Personal Data
3.1. Personal data is used solely for the purposes of managing room bookings, communicating with clients, and providing services.
3.2. We may use personal data to inform clients of relevant updates or offers, but clients can opt out of such communications at any time.
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4. Data Storage and Security
4.1. Personal data is stored securely using appropriate technical and organisational measures to prevent unauthorised access, alteration, or disclosure.
4.2. Access to personal data is restricted to authorised personnel only.
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5. Data Retention
5.1. Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected or as required by law.
5.2. Once data is no longer needed, it is securely deleted or anonymized.
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6. Data Sharing
6.1. We do not share personal data with third parties except where necessary to provide our services or as required by law.
6.2. Where third parties are engaged, we ensure they comply with GDPR and protect personal data accordingly.
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7. Data Subject Rights
7.1. Clients have the right to access, rectify, or delete their personal data at any time.
7.2. Clients can request the restriction of processing or object to the processing of their personal data.
7.3. Clients have the right to data portability, allowing them to obtain and reuse their personal data across different services.
7.4. All requests regarding personal data should be directed to info@lovelocalshop.co.uk.
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8. Breach Notification
In the event of a data breach, we will notify affected individuals and the relevant supervisory authority within 72 hours if the breach is likely to result in a risk to the rights and freedoms of individuals.
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9. Contact Information
For any questions or concerns regarding this GDPR policy or the handling of personal data, please contact us at:
The Workroom @ Love Local
17 School Road, Copford, Colchester, CO6 1BU
info@lovelocalshop.co.uk